Executive Assistant
Herndon, VA Herndon, VA Full-time Full-time $76,000 a year $76,000 a year 21 hours ago 21 hours ago 21 hours ago SUMMARY As the Executive Assistant, the person in this role will exercise discretion and judgment in performing administrative duties directly related to the core operations of the organization.
The Executive Assistant provides advanced, diversified, confidential assistance and administrative support.
These duties include being the primary support and point of contact for the CEO, Executive Leadership Team, and Board of Directors; managing their schedules and coordinating travel; managing and prioritizing communications; and participating in meeting preparations and support.
The Executive Assistant will also assist other members of the organization with administrative support.
The Executive Assistant also serves as Office Administrator, representing the company to visitors and members, and ensuring smooth and efficient office operations and support.
The Office Administrator will also serve as a key point of contact with other personnel working remotely.
The Executive Assistant also manages the corporate office, corporate billing, travel programs, expense reports, event management, special projects, and administrative support team.
ESSENTIAL DUTIES AND RESPONSIBILITIES Providing administrative support to the Chief Executive Officer, Executive Leadership Team, and Board of Directors, including managing schedules and communications, maintaining calendars, and coordinating travel.
Assisting CEO by performing electronic document management, maintaining filing systems, including uploads and document retrieval.
Answering and prioritizing phone calls directed to CEO, determining which are the highest priority.
Providing administrative support to other members of the organization, including making travel arrangements, creating PowerPoint slides, and sending messages.
As Office Administrator, ensuring smooth and efficient office operations, including:
o Managing general phone calls and inquiries that come to the office.
o Managing schedules as needed for the use of offices and conference rooms.
o Monitoring inventory and purchasing supplies for office and break room/kitchen supplies.
o Assisting in managing ingoing and outgoing general correspondence, emails, and packages.
Filing and organizing records.
Ordering any needed repairs of office equipment and coordinating with vendors.
Managing relations with the landlord of the office.
Serving as a key point of contact with other personnel working remotely.
Assist with the planning of board events and conferences.
Prepare and maintain reports, schedules, and daily correspondence.
Serve as point of contact for Executive Leadership Team and CEO including managing telephone coverage, visitors and resolving routine and complex inquiries.
SUPERVISORY RESPONSIBILITIES Leads the administrative support team.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Strong customer service orientation.
Proficient with Microsoft Office Suite.
Uphold the highest level of professionalism and discretion when handling highly confidential information.
Be a friendly and collaborative self-starter and team player with the ability to develop positive relationships with superiors, peers, vendors, members, and the public.
Can expertly assess office support needs and address them proactively.
Have proven organizational and time-management skills, with the ability to efficiently organize and prioritize workload and processes.
Have excellent verbal, written, and interpersonal communication skills commensurate with a highly professional environment in a technical field.
Be detail-oriented, with excellent grammar and spelling skills.
Demonstrate the ability to multi-task and perform independently in a fast-paced environment with minimal supervision.
Be self-sufficient, demonstrating an exceptional work ethic to meet deadlines.
Possess advanced critical thinking and problem-solving skills.
Have the desire and ability to learn new processes, systems, and business terminologies.
EDUCATION and/or EXPERIENCE A high school diploma or GED is required; a bachelor's degree is preferred.
A minimum of 5 years of C-level executive administrative support experience required.
A minimum of 2 years of Board of Directors administrative support experience required.
A minimum of 2 years of team management experience required.
A minimum of 10 years of executive administrative support experience is required.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
The employee is frequently required to stand and walk.
Specific vision abilities required by this job include close vision for computer work and ability to adjust focus.
The employee may occasionally lift and/or move up to 15 pounds.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Equal Employment Opportunity/M/F/disability/protected veteran status.
#MDVA Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
41 CFR 60-1.
35(c) Providing administrative support to the Chief Executive Officer, Executive Leadership Team, and Board of Directors, including managing schedules and communications, maintaining calendars, and coordinating travel.
Assisting CEO by performing electronic document management, maintaining filing systems, including uploads and document retrieval.
Answering and prioritizing phone calls directed to CEO, determining which are the highest priority.
Providing administrative support to other members of the organization, including making travel arrangements, creating PowerPoint slides, and sending messages.
As Office Administrator, ensuring smooth and efficient office operations, including:
Filing and organizing records.
Ordering any needed repairs of office equipment and coordinating with vendors.
Managing relations with the landlord of the office.
Serving as a key point of contact with other personnel working remotely.
Assist with the planning of board events and conferences.
Prepare and maintain reports, schedules, and daily correspondence.
Serve as point of contact for Executive Leadership Team and CEO including managing telephone coverage, visitors and resolving routine and complex inquiries.
Strong customer service orientation.
Proficient with Microsoft Office Suite.
Uphold the highest level of professionalism and discretion when handling highly confidential information.
Be a friendly and collaborative self-starter and team player with the ability to develop positive relationships with superiors, peers, vendors, members, and the public.
Can expertly assess office support needs and address them proactively.
Have proven organizational and time-management skills, with the ability to efficiently organize and prioritize workload and processes.
Have excellent verbal, written, and interpersonal communication skills commensurate with a highly professional environment in a technical field.
Be detail-oriented, with excellent grammar and spelling skills.
Demonstrate the ability to multi-task and perform independently in a fast-paced environment with minimal supervision.
Be self-sufficient, demonstrating an exceptional work ethic to meet deadlines.
Possess advanced critical thinking and problem-solving skills.
Have the desire and ability to learn new processes, systems, and business terminologies.
A high school diploma or GED is required; a bachelor's degree is preferred.
A minimum of 5 years of C-level executive administrative support experience required.
A minimum of 2 years of Board of Directors administrative support experience required.
A minimum of 2 years of team management experience required.
A minimum of 10 years of executive administrative support experience is required.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Executive Assistant provides advanced, diversified, confidential assistance and administrative support.
These duties include being the primary support and point of contact for the CEO, Executive Leadership Team, and Board of Directors; managing their schedules and coordinating travel; managing and prioritizing communications; and participating in meeting preparations and support.
The Executive Assistant will also assist other members of the organization with administrative support.
The Executive Assistant also serves as Office Administrator, representing the company to visitors and members, and ensuring smooth and efficient office operations and support.
The Office Administrator will also serve as a key point of contact with other personnel working remotely.
The Executive Assistant also manages the corporate office, corporate billing, travel programs, expense reports, event management, special projects, and administrative support team.
ESSENTIAL DUTIES AND RESPONSIBILITIES Providing administrative support to the Chief Executive Officer, Executive Leadership Team, and Board of Directors, including managing schedules and communications, maintaining calendars, and coordinating travel.
Assisting CEO by performing electronic document management, maintaining filing systems, including uploads and document retrieval.
Answering and prioritizing phone calls directed to CEO, determining which are the highest priority.
Providing administrative support to other members of the organization, including making travel arrangements, creating PowerPoint slides, and sending messages.
As Office Administrator, ensuring smooth and efficient office operations, including:
o Managing general phone calls and inquiries that come to the office.
o Managing schedules as needed for the use of offices and conference rooms.
o Monitoring inventory and purchasing supplies for office and break room/kitchen supplies.
o Assisting in managing ingoing and outgoing general correspondence, emails, and packages.
Filing and organizing records.
Ordering any needed repairs of office equipment and coordinating with vendors.
Managing relations with the landlord of the office.
Serving as a key point of contact with other personnel working remotely.
Assist with the planning of board events and conferences.
Prepare and maintain reports, schedules, and daily correspondence.
Serve as point of contact for Executive Leadership Team and CEO including managing telephone coverage, visitors and resolving routine and complex inquiries.
SUPERVISORY RESPONSIBILITIES Leads the administrative support team.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Strong customer service orientation.
Proficient with Microsoft Office Suite.
Uphold the highest level of professionalism and discretion when handling highly confidential information.
Be a friendly and collaborative self-starter and team player with the ability to develop positive relationships with superiors, peers, vendors, members, and the public.
Can expertly assess office support needs and address them proactively.
Have proven organizational and time-management skills, with the ability to efficiently organize and prioritize workload and processes.
Have excellent verbal, written, and interpersonal communication skills commensurate with a highly professional environment in a technical field.
Be detail-oriented, with excellent grammar and spelling skills.
Demonstrate the ability to multi-task and perform independently in a fast-paced environment with minimal supervision.
Be self-sufficient, demonstrating an exceptional work ethic to meet deadlines.
Possess advanced critical thinking and problem-solving skills.
Have the desire and ability to learn new processes, systems, and business terminologies.
EDUCATION and/or EXPERIENCE A high school diploma or GED is required; a bachelor's degree is preferred.
A minimum of 5 years of C-level executive administrative support experience required.
A minimum of 2 years of Board of Directors administrative support experience required.
A minimum of 2 years of team management experience required.
A minimum of 10 years of executive administrative support experience is required.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
The employee is frequently required to stand and walk.
Specific vision abilities required by this job include close vision for computer work and ability to adjust focus.
The employee may occasionally lift and/or move up to 15 pounds.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Equal Employment Opportunity/M/F/disability/protected veteran status.
#MDVA Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
41 CFR 60-1.
35(c) Providing administrative support to the Chief Executive Officer, Executive Leadership Team, and Board of Directors, including managing schedules and communications, maintaining calendars, and coordinating travel.
Assisting CEO by performing electronic document management, maintaining filing systems, including uploads and document retrieval.
Answering and prioritizing phone calls directed to CEO, determining which are the highest priority.
Providing administrative support to other members of the organization, including making travel arrangements, creating PowerPoint slides, and sending messages.
As Office Administrator, ensuring smooth and efficient office operations, including:
Filing and organizing records.
Ordering any needed repairs of office equipment and coordinating with vendors.
Managing relations with the landlord of the office.
Serving as a key point of contact with other personnel working remotely.
Assist with the planning of board events and conferences.
Prepare and maintain reports, schedules, and daily correspondence.
Serve as point of contact for Executive Leadership Team and CEO including managing telephone coverage, visitors and resolving routine and complex inquiries.
Strong customer service orientation.
Proficient with Microsoft Office Suite.
Uphold the highest level of professionalism and discretion when handling highly confidential information.
Be a friendly and collaborative self-starter and team player with the ability to develop positive relationships with superiors, peers, vendors, members, and the public.
Can expertly assess office support needs and address them proactively.
Have proven organizational and time-management skills, with the ability to efficiently organize and prioritize workload and processes.
Have excellent verbal, written, and interpersonal communication skills commensurate with a highly professional environment in a technical field.
Be detail-oriented, with excellent grammar and spelling skills.
Demonstrate the ability to multi-task and perform independently in a fast-paced environment with minimal supervision.
Be self-sufficient, demonstrating an exceptional work ethic to meet deadlines.
Possess advanced critical thinking and problem-solving skills.
Have the desire and ability to learn new processes, systems, and business terminologies.
A high school diploma or GED is required; a bachelor's degree is preferred.
A minimum of 5 years of C-level executive administrative support experience required.
A minimum of 2 years of Board of Directors administrative support experience required.
A minimum of 2 years of team management experience required.
A minimum of 10 years of executive administrative support experience is required.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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